After you submit a trip description to the AI Trip Planner, you are taken to the Proposal Review page. The page is labelled Review your trip proposal.
Proposal header
The header shows:
- Trip start and end dates
- Origin and return location (as interpreted from your description)
Validation status
A coloured banner at the top indicates the proposal's validation state:
- Green — Valid — the proposal is ready to approve
- Amber — Valid with warnings — the proposal is feasible but has scheduling concerns (up to five warnings are listed)
- Red — Invalid — required details are missing or conflicting; the proposal cannot be approved until the issues are resolved
If the proposal is invalid, the Approve and create trip button is disabled.
Summary panel
Below the validation banner, a summary shows:
- Transport — the transport mode (for example, Driving)
- Total distance — estimated total kilometres (if calculated)
- Max daily driving — the daily driving limit from your description, and whether it is a hard limit or a preference
Day-by-day itinerary
Each day is shown as a collapsible card. Day 1 is expanded by default. Click any day card to expand or collapse it.
Each day card shows:
- Day number and date
- Number of stops and total driving time
- Overnight area (if applicable)
- A warning icon if that day has scheduling concerns
Inside an expanded day card:
Commitment rows show each stop or appointment:
- Fixed (blue lock icon) — a specific time commitment from your description
- Flexible (pin icon) — a location to visit without a fixed time
- Optional (pin icon, lighter) — a stop the AI included but marked as optional
Each commitment shows the location name and time (if fixed). A warning appears if the location needs review (for example, if the AI could not confidently geocode it).
Drive segment rows show the driving legs between stops with estimated distance and time.
Warning rows (amber) list any scheduling concerns for that day.
Explanation panel
If the AI included an explanation of its planning decisions, it appears in a blue panel below the itinerary. This explains why the AI structured the trip the way it did.
Ambiguities panel
If the AI could not resolve certain parts of your description, they are listed here. Review these before approving — they may indicate stops or times that were not correctly interpreted.
Approving the proposal
When you are satisfied with the proposal:
- Scroll to the bottom of the page.
- Read the confirmation text: "Approving will create a normal MyBusinessTrip trip you can execute with all existing tools."
- Click Approve and create trip.
After approval, you are redirected to the trip's Road Travel workspace, which is pre-populated with the stops and drive segments from the proposal.
If the proposal is wrong
If the proposal does not match what you intended:
- Use your browser's back button to return to the AI Planner page.
- Revise your description — be more specific about times, locations, or constraints.
- Submit again to generate a new proposal.
There is no edit function on the proposal itself. Revise the description and regenerate.
Tips
- Review every day carefully before approving. The AI interprets your description as best it can, but locations and times should be verified.
- Fixed commitments (shown with a lock icon) are the ones the AI treated as hard constraints. Check that these match your actual fixed appointments.
- After approval, all stops and segments can be edited in the Road Travel workspace.