Add and Manage Accommodation

The Accommodation section of a trip stores where you are staying during the engagement. Each property record holds the type, name, address, check-in and check-out dates, confirmation reference, and optional loyalty card details.

Accommodation records appear in the Trip Timeline alongside travel bookings and meetings.

Add Accommodation

Import from a Calendar File

If you have a booking confirmation email with an "Add to Calendar" option, you can import it directly:

1. Open the trip and go to Accommodation → + Add Accommodation.
2. Select Import .ics at the top of the form.
3. Drop or select the .ics file from your booking confirmation.
4. If the file contains one booking, the form fills automatically. If it contains multiple bookings, select the one you want to import.
5. Review the imported details and correct anything that looks wrong.
6. Select Save Accommodation.

Supported sources include Marriott, Hilton, Hyatt, IHG, Expedia, Booking.com, and Airbnb calendar exports.

Enter Manually

1. Open the trip and go to Accommodation → + Add Accommodation.
2. Select Manual (the default).
3. Fill in:
   • Accommodation Type — Hotel, Motel, Airbnb / VRBO, Corporate Housing, Extended Stay, Hostel, Campground, RV Site, Friends / Family, Client Provided, Company Accommodation, or Other
   • Property Name (required)
   • Address — used for directions and offline access during travel
   • Reservation or Confirmation Reference — your booking reference number
   • Check-In (required) and Check-Out (required) dates
   • Rewards & Loyalty — optionally add your loyalty program and member number to earn points on the stay
   • Travel Notes — after-hours check-in instructions, parking details, access codes, or room preferences
4. Select Save Accommodation.

View Accommodation

The Accommodation list shows all properties for the trip, ordered by check-in date. Each card shows:

• Property type and name
• Address
• Check-in and check-out dates with the number of nights
• Confirmation reference
• Loyalty program and member number (if recorded)
• Notes

Save to Travel Library

Each accommodation card includes a Save to Library button. Selecting it saves the property to your Travel Library as a reusable place, so you can quickly add it to future trips.

Related

• Manage Travel Bookings
• Use the Trip Timeline